Multiplier events are (inter) national conferences or other formats that aim to communicate the substantial concrete outputs (intellectual output) and disseminate them to a (professional) public or other appropriate (external) actors. In this sense, multiplier events must be precisely linked to the results produced, i. Multiplier events are only eligible if they relate to the intellectual outputs of the project.
Multiplier events are intended to finance activities for the organization and implementation of corresponding national or transnational conferences, seminars and other events. The amount of this cost depends on the number of participants. This cost type may include costs for hall rental, catering, fees for speakers, interpreters, printing costs for materials, technical equipment and the like (such costs can not be claimed under other cost types such as special costs).
The multiplier events of the Strategic Partnerships must be carried out in the countries of the organizations involved in the project. In addition, the events can take place in the cities of Brussels, Frankfurt a / M, Luxembourg, Strasbourg and The Hague. Furthermore, in justified cases, the Multipliator events may take place in locations of associated partners (if they participate in the Strategic Partnership).
In your reporting, you must describe the event in detail in the final report, eg present the agenda, present the documents used or distributed at the multiplier event or explain the results of the event.
As evidence in the case of examinations, you must submit proof of attendance to the event in the form of signed lists of participants stating the name, dates and places of the event and naming of names, e-mail addresses and signatures of the persons and naming the persons submit sending organizations.
Special Needs Support (SN)
This category includes costs that are directly related to participants with disabilities. In contrast to all other types of costs, support for special needs (as well as the cost of exceptional costs / special costs) is reimbursed on the basis of real costs (actual and proven costs) and not on the basis of unit costs / grants per unit previously determined.
Funding for Special Needs costs includes funding for additional costs, such as those incurred by people with disabilities or escorts in participating in transnational learning and teaching activities and who are not covered by travel and individual support costs are.
Since support for a specific need means a full reimbursement of the actual costs incurred, the costs must be presented in the reports to the NA and documented in all test variants (documentary checks, on-site inspections). Evidence of the actual costs incurred is, for example, invoices stating the name and address of the entity issuing the invoice, the amount and the currency and the date of the invoice. In addition, the status of the disability must be assigned. In the case of audits, evidence must be available on the premises of the Beneficiary. The examination purpose is the comparison of the submitted documents with the data of the institution (eg the accounting department).
This type of cost means a subsidy to the actual costs, for example the employment of subcontractors or the procurement of goods and services. The increased travel costs to or from the outermost regions and overseas countries and territories also fall under this cost type (up to 80% of the eligible costs being financed).
Only the costs approved in your grant agreement can be spent by you on an eligible basis.
For the recognition of the costs, it is necessary that you consider the procurement guidelines in the case of a contract awarding and in the case of costs for depreciation take into account the commercial and accounting conditions as well as the applicable standards in your institution.
For German coordinators, the award procedure depends on the size of the order. On 02.09.2017, the so-called Unterschwellenvergabe¬ordnung came into force and thus replaces the hitherto applicable corresponding section of the procurement and contract regulations. According to this sub-threshold allocation, you can carry out assignments up to an anticipated order value of EUR 1,000 (net) without a procurement procedure. From an estimated order value of EUR 1,000 (net) and up to an order value of EUR 25,000 (net), you must obtain three written comparison offers, including the specifications, and document your decision to place a contract in writing. When placing an order, the budgetary principles of economy and economy must be observed in all cases.
The following proofs must be provided by you:
• In the case of a contract: Invoice with details of the name and address of the biller, invoice amount and date.
• Sales tax is only eligible if it is not deductible under applicable national sales tax law and you can prove this to us accordingly. This means for you, as coordinator of an Erasmus + project, if you have been granted exceptional costs in your financial plan, you must show us in your final report, for example, that you are not entitled to deduct input tax in the case of scheduled invoices Net costs as eligible expenditure As proof that you are not entitled to deduct input tax, please include the following in your report:
• For the German coordinator: a confirmation from the tax office, auditor or tax consultant that you are not entitled to deduct VAT.
• For foreign partners: a declaration of non-tax deductibility prepared and signed by the authorized signatory.
• In the case of a financial guarantee: proof of the costs of the financial guarantee, specifying the name and address of the issuing body, the amount of the costs, the date and signature of the person authorized to sign,
• In the case of depreciation: accounting proof of purchase of the asset (purchase, lease, leasing), its use in the facility (for example, over the duration of the project) and its quantitative use by the project,
• In the case of travel expenses for participants from the outermost regions and overseas countries and territories: proof of payment based on corresponding invoices. When assigning contracts by one of its foreign partners in the project, this partner organization must avoid any conflicts of interest and award the contract to the most economically advantageous tender or possibly the lowest priced bid. The organization is obliged to document the applicable national award conditions to the coordinator and to prove adequately compliance with these conditions. You, as the coordinator, are accountable to NA at the BIBB in the same way as you have been awarded by yourself, ie. in the final report of the project these costs have to be proven (complete subcontracts, invoices, receipts, etc.).